Scale Your Business, Not Your Workload.
We bridge the gap between AI hype and business reality for growing small businesses in Lawrence and Topeka. High-precision automation built for small teams using a disciplined approach. It is time to take your time back.
Schedule a Discovery SessionMeet with TrailAgent
Choose a time directly in our Calendly scheduler to discuss your pilot, automation roadmap, and how to scale efficiency across your business.
Every project ships with a written blueprint, so there are no surprises.
We don't just "try" AI. We engineer it with a specification-driven approach so your automation is predictable, aligned to your business, and built to scale.
This is our Specification Driven Development approach.
SPEC & PLAN
Detailed technical blueprints before building.
BUILD
AI-accelerated development of production-ready code.
TEST & REVIEW
Rigorous human-in-the-lead validation.
SHIP & REPEAT
Rapid deployment and iterative improvements.
Intelligent Intake
Convert physical interest into digital data. Use QR-driven pipelines to capture leads or applicants instantly from trucks, storefronts, or flyers.
Autonomous Triage
Stop manual screening. Our AI agents classify, score, and route incoming data 24/7 with zero bias and instant response times.
Document Engines
Automate your paperwork. From custom proposals to batch mailings, we build systems that generate your essential documents with one click.
Workflow Bridging
Connect your scattered tools. We build the "connective tissue" between your email, calendar, and CRM to eliminate double-entry.
PDS Moving Streamlines Estimation with AI Video Walkthroughs
How a regional moving and storage company deployed TrailAgent's computer vision solution to turn smartphone video walkthroughs into verified estimates in minutes.
Driveway Quotes & Scheduling Bottlenecks
Traditional moving estimates typically rely on in-home visits, phone interviews, or live video calls. For PDS Moving, these approaches created real operational challenges:
- Heavy Estimator Workload: Substantial windshield time and physical visits for estimates that may never book.
- Scheduling Coordination: Coordinating appointment windows slowed quote turnaround times.
- Variance Across Estimators: Subjective walkthroughs caused variance in item counts and cubic footage.
AI Video Walkthroughs + Human-in-the-Lead
PDS Moving deployed the platform to scale quote capacity while keeping professional estimators in complete control:
- Customer Self-Service: Homeowners record a straightforward video walkthrough on their smartphone and securely upload it.
- Automated Draft Inventory: Computer vision and multimodal models detect rooms, identify household items, and estimate volume.
- Estimator Validation: Experienced estimators validate and adjust the AI draft before delivering the final quote.
How the System Works in Production
An end-to-end cloud pipeline blending computer vision intelligence with professional human oversight.
Homeowner records and securely uploads a home walkthrough video.
Computer vision & LLMs analyze video frames across rooms.
Automated item inventory, cubic volume, and truck match calculation.
Human-in-the-lead review to verify high-value items and refine the draft.
A professional, accurate estimate delivered to the customer in record time.
Accelerated Turnaround
Move quotes delivered in hours instead of days, capturing customer demand when intent is highest.
Eliminated Drive Time
Zero wasted windshield hours or mileage for routine residential quotes across the region.
Standardized Accuracy
Estimators begin with a structured baseline inventory, eliminating guesswork and omissions.
Humans in Control
AI eliminates repetitive manual data entry while human judgment makes every final pricing decision.
"I got a significant time savings via automation within the first week of working with Jim, and he helped transform my business into a top AI adopter with new workflows for lead generation, employee hiring, and job estimating using AstraSurveyAI™."
The TrailAgent Roadmap
How we move from a single pilot to an end-to-end autonomous ecosystem.
Phase 1: Single Department Pilot
Launch your first automation in 30 days. Prove ROI with a focused process—hiring intake, lead screening, or document generation—before expanding.
Phase 2: Cross-Department Integration
Reuse your proven playbooks across other departments. Connect hiring to onboarding, sales to CRM, operations to reporting. Efficiency compounds.
Phase 3: Autonomous Ecosystem
Build end-to-end workflows that run unattended. Your AI agents handle intake, triage, processing, and reporting. You focus on strategy and growth.
Milestones
Week 1: Blueprint
Define rules and automated responses.
Weeks 2-3: Build
Integration of QR, AI Triage, and Dashboard.
Week 4: Launch
End-to-end testing and deployment.
Simple, transparent pricing
No retainers to sign before we've earned your trust. Start with a focused pilot or a quick assessment — and grow from there.
AI Opportunity Assessment — $750
Review of your current workflows
- 2–5 high-impact automation opportunities identified
- ROI-focused recommendations
- Written implementation roadmap
- → Fee credited toward any follow-on project
30-Day Automation Pilot — $3,500 Most popular
- Discovery & requirements session
- Written specification before we build
- One production-ready automation
- Testing, refinement & handoff
Hourly Consulting — $150/hour
- Advisory & strategy sessions
- Technical guidance
- Small enhancements to existing systems
- Second opinions on AI vendor proposals
Not sure which fits? Book a free 20-minute call — no commitment, no pitch.
About TrailAgent
I'm Jim VanOosten, founder of TrailAgent Solutions. I spent my career at IBM in Rochester, Minnesota — first as a software engineer, then as an IT management consultant — helping enterprise customers design and deploy real AI systems, including work alongside IBM Research on advanced AI solutions. I retired from IBM after a long career.
I started TrailAgent because small businesses deserve access to the same automation that gives large organizations their edge — without the enterprise price tag or the jargon. I'm based in Lawrence, Kansas, and I work with small teams in Lawrence, Topeka, and the surrounding region who are ready to stop doing by hand what a well-built system can do for them. Connect on LinkedIn.